Instructions for managing your Google Drive for the summer.
Embedded Files
If you want to manage your Google Drive and account for the summer, the following is recommended:
Tidy up your CUSD Drive.
Place important files in folders, delete (or disregard) any files you don't need to keep, and organize files and folders as needed.
If colleagues are leaving CUSD, create copies of their files.
If you are not the owner of a file or folder that has been shared with you, you will lose access to those items once the owner leaves CUSD. If it makes sense, the owner of these shared files can transfer ownership of the files to you or move them to a Shared Drive that you can access, but you would need to carefully coordinate with other users to make sure this happens. If you aren't absolutely positive other users will do this for you, the safest way to ensure access to these files is to make your own copy of them. Please view below to find out how to make copies of files you want to keep.
How to find shared files, then make a copy of Google Drive files for yourself:
Log into your Google Drive account and choose Shared with me to find files shared with you.Â
Select the file(s) shared with you, right click on a selected file, then select Make a Copy. This will make a copy of the file in your own Google Drive.
Visit the Google Support Page on Shared Files for more details. The original files won't be available once the departing file owner's account is deactivated. Note: You will need to repeat this process for each shared file you want to keep.
*Please follow the instructions carefully to avoid loss of data. These instructions are provided as a courtesy, and CUSD does not take any responsibility for data that may be lost in this process.
Do not wait until the last minute to follow these steps! Users who are leaving the district may have their accounts deleted very quickly after they withdraw, resign, or retire.
Shared Drives
Shared Drives
For shared files that are part of an ongoing group of colleagues or team, you might consider setting up a Google Shared Drive to house those files. The files remain shared with the group or team and the members of the group can be added and removed as needed. Some examples could be grade levels, departments, etc. When creating a Google Shared Drive, be sure to pay close attention to the permission settings to be sure members have the access they should have.
For more information and instructions on how to set up a Shared Drive, visit this page.
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