Recommendations for Office 365 for the summer.
Embedded Files
If you remain with CUSD, your Office 365 account will remain active and accessible through the summer. But, here are a few recommendations to manage your account and apps for the summer and next year.
Passwords
Passwords
It's a good idea to change your Active Directory password before you leave for the summer so the system doesn't require a change when you might be away from your work email. Follow these steps to change your password:
Choose your profile icon in the upper right and choose View Account.
In the Password box, choose Change Password to change your password.
For information on updating your Security info, find the instructions in this document.
Organize OneDrive Files
Organize OneDrive Files
We recommend organizing your OneDrive so you can find files easily in the fall. Delete any files you don't need any more and organize the rest into folders, if needed.
More information about managing your OneDrive documents can be found here.
OneDrive Shared Items
OneDrive Shared Items
If a colleague or staff member is leaving CUSD and has shared documents, files, or folders with you in OneDrive, those will no longer be accessible when the staff member leaves and their account is deactivated.
Check documents that have been shared with you and make a copy or download of any you would like to keep. It will no longer be a shared, collaborative document. Instead, you will have your own copy to keep. Follow these instructions to make a copy of shared documents:
In Office 365, visit your OneDrive in the app launcher.
Choose Shared on the left menu bar to view shared documents.
Choose Shared with you.
Filter to show only the type of document you're looking for at the top.
Select the document you want to save and find the three dots to the right of the document name.
Choose Download and save the document in a safe location. You can download files and folders and you can download multiple at a time, just be aware of the storage space in the location you are downloading to.
If you want to view the document first, then save it, follow these instructions:
Find a document you want to save.
Click on it to open the document.
Choose File in upper left of the menu bar.
Choose Save As.
Choose where you want to save the file and in what format. You can download a copy or convert to PDF file. To save a copy in your OneDrive, choose Save As: Save a copy online.
Find a folder or just save in OneDrive. Choose Save.
OneDrive Sync
OneDrive Sync
Another way to manage your files in OneDrive is to set up OneDrive Sync on your CUSD Teacher laptop or home personal computers. OneDrive Sync creates a "mirror" drive on your computer of your OneDrive while still keeping them stored in the cloud.
More information on OneDrive sync along with instructions on how to set it up can be found here.
Keep Shared Files in a Team
Keep Shared Files in a Team
For shared files that are part of an ongoing group of colleagues or team, you might consider using a Microsoft Teams Team and store files for that group in the Files tab in that Team. Any files added here are automatically shared with the members of the team. Team members can then be managed by the Team Owner and can be added or removed from the team.
For more information on Microsoft Team and Sharing Files through Teams, see this site.
Microsoft Teams for Class?
Microsoft Teams for Class?
If you used Microsoft Teams for a student classroom, take some time to secure the classroom team or archive it for the summer.
Teams: Delete Students
Teams: Delete Students
If you want to keep the content in the team, but students don't need access anymore, remove the student:
Click on menu dots to the right of the team.
Choose Manage team.
Choose Members and guests.
Under the Role column, click the "X" next to each student to remove them from the Team.
Teams: Archive Team
Teams: Archive Team
If you want to keep the content in the team, but are not going to be using the same team next year, you can archive it.
At the bottom of the screen next to Join or create a team, choose the settings wheel.
Choose Manage teams to view a list of teams you are a member of.
Find the team you want to archive and choose the three menu dots to the right. Choose Archive Team.
This will freeze all team activity. You can still add or remove members. You can restore the team at any time.
More information about archiving or restoring a Team can be found here.
Teams: Delete Team
Teams: Delete Team
If you don't need the team any more and don't need to access any of the content, you can delete the team. Follow the directions to archive a team, but choose Delete the team. Warning: This will permanently delete all channels, chats, files, and the Microsoft 365 Group for this team. More information about deleting Teams can be found here.
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